Pull in Ripcord for a Soft Landing with Approaching Records Mandate Deadline

As the public sector embraces digital transformation, Agency Record Officers (AROs) and Senior Agency Officials for Records Management (SAORMs) face unique challenges in managing records and complying with mandates like M-19-21/M-23-07. 

The 2021 & 2022 Senior Agency Official for Records Management Annual Reports show fantastic collaboration between the National Records Archive and those they serve. Looking at the reports, there are a few observations. 

The 2021 Federal Agency Records Management Annual Report trends show that Agencies are still struggling with paper documents. Much of this had to do with COVID, which is certainly understandable. If you look at the trends in Records Management Self-Assessment (RMSA) scores from previous years, you can infer that a complete understanding of the task at hand is coming more into focus over time. 

The 2022 SAORM Annual Report indicates additional progress has been made however, lack of automation and constraints with staffing and budget to support digitization have been cited as some of the obstacles Agencies are facing. 

Ripcord recently surveyed Federal, Local, and State agencies, and nearly all respondents were concerned about the long-term efforts to support the mandates with the current plan. We've outlined some of the critical takeaways and solutions below. 

Challenges of Agency Record Officers

AROs grapple with the complexities of managing physical records and adhering to regulations while dealing with leadership that may resist technological change. There is a lot at stake and several priorities to juggle simultaneously. 

Ripcord's Document Intelligence as a Service^TM (DIaaS) offers an innovative approach to streamlining record management, allowing AROs to manage their archives while transitioning to a more efficient, digital-first process.

Empowering Senior Agency Officials for Records Management to Demonstrate Progress

SAORMs are tasked with showcasing progress on record management projects while balancing other agency priorities. 

Ripcord's DIaaS provides a comprehensive solution that enables SAORMs to efficiently demonstrate progress, de-risk the transition, satisfy leadership requirements, and refocus on other essential tasks. Embrace the opportunity to outsource to a US-based partner and allow their teams to tailor the digitized backlog to the agency’s unique needs."

Helping AROs & SAORMs Meet the Mandate

Move beyond the Mandate. With the historic and day-forward process addressed, you can focus on bringing value from the effort.

Ripcord’s DIaaS simplifies the process of digitizing records and extracting valuable data, easing the burden on AROs and SAORMs. By partnering with Ripcord, public sector agencies can meet the requirements of the M-19-21/M-23-07 mandate and eliminate the need for physical record storage. 

Our deep commitment to our customers ensures that public sector agencies receive personalized solutions. Agencies can expect desired outcomes with unparalleled accuracy, cost savings, and peace of mind by providing documents to Ripcord. 

Back to You

In summary, our survey results show that AROs and SAORMs are grappling with the complexities of managing physical records and complying with regulations while also dealing with leadership that may resist technological change. Ripcord's DIaaS offers an innovative approach to streamlining record management, allowing AROs and SAORMs to manage their archives while transitioning to a more efficient, digital-first process and helping them navigate the complexities of record management and compliance. By partnering with Ripcord, public sector agencies can overcome the challenges of digitization, reduce costs, and focus on delivering better services to their constituents.